It’s 4:30 on Friday afternoon when you get the message that a key vendor will not be able to deliver what they promised on time, which will in turn cause YOU to miss a critical deadline for your most important client. Frustrated, you call the vendor, who instantly denies ever being told about the deadline. You know deadlines were discussed but can’t find it in your original written agreement. You then turn to your e-mail only to be forced to dig through hundreds of messages to try and find the e-mail where you conveyed the importance of this project being delivered on time, but you can’t find it because it was deleted. Sound familiar? Or perhaps you’ve been in a similar situation where you’ve had to “dumpster dive” for old e-mail communications? Think about it – almost all of your business communications and negotiations are performed via e-mail, making them important documents to keep for reference. And since you send and receive hundreds if not thousands of e-mail messages annually, it just makes sense to have a simple and easy way to find old communication threads. But this isn’t just a convenience issue, it’s a legal one. What Every Business Is Required By Law To Do Some industries have strict federal guidelines on storing e-mail communications (financial institutions for example). But what most people don’t realize is that ALL businesses must comply with the Federal Regulations on Civil Procedures, or FRCP. In this instance, ignorance is far from bliss – it could put you and your organization in serious legal trouble. The amendments, which went into effect on December 1, 2006, mandate that companies be prepared for “electronic discovery.” Simply put, that means you must know where your data is and how to retrieve it. Failure to do so can lead to fines or loss of a lawsuit. But I Have A Backup…That Means I’m Okay, Right? Wrong! E-mail archiving is not the same as conventional e-mail backups. Backups only enable you… …to restore your e-mail servers to a previous point in time in the event of a disaster. An e-mail archive (unlike a backup) is indexed and searchable, which means you can find e-mail communications based upon various criteria, such as date, subject, sender or receiver address, attached files, or any combination of the above. Aside from the legal issues, e-mail archiving just makes sense. Murphy’s law dictates that you’ll need an e-mail the minute you permanently delete it; that’s why it’s smart to archive your inbox. Plus, it will make searching your inbox infinitely faster (not to mention easier) AND prevent your inbox from getting so overblown that it stops working due to file size limitations. If you want to set up an e-mail archiving solution for your company, give us a call at: xxx-xxx-xxxx or e-mail us at: yourname@yoururl.com
Could You Be Breaking The Law By Not Archiving E-mails?
BizCare Provides Remote Continuous Monitoring Services With PathView Cloud
WELLESLEY HILLS, Mass. — December 14, 2010 — Apparent Networks, the leading provider of Remote Performance Management (RPM) solutions, today announced BizCare as the newest member of the Powered By PathView partner program. BizCare, providers of managed IT and business communications enablement services is now featuring Apparent Networks' PathView RPM solutions for remote continuous monitoring and troubleshooting for its customers.
OneNote removed from Office 2019 and Office 365
People who use OneNote for Windows are in for a surprise. The desktop version of the app will be phased out in favor of the UWP (Universal Windows Platform) app included with Office 365 and Microsoft Office 2019.
Microsoft's OneNote desktop application is nearing the end of its journey, as the software giant will stop developing the product line past the 2016 edition.
Get Windows 10 Space Without Buying a New Disk
Always consider freeing up more space on your computer. On Windows 10 devices, it’s almost inevitable that storage will quickly run low as the total file size of photos, videos, and music continues to increase. Still, there are easy ways to maximize your disk space so you don’t have to purchase a new drive unless truly needed.
Should you worry about Facebook’s breach?
Facebook is the most popular platform for developing brand awareness because it allows businesses to target users based on what they have posted in the past. But after the recent data breach scandal, is your data still safe? Read on to find out if you need to worry about your privacy.
5 tips on keeping mobile workers connected
Due to increasing connectivity and technological advances, mobile workers are increasingly becoming the norm in almost every industry. Business owners need to ensure these workers stay connected, so we’ve got some helpful tips in how to effectively apply mobile performance management.
3 concerns with virtualization management
Virtualization can help boost operational efficiencies like never before, but you have to understand that the benefits aren't always immediate. As valuable as it is, it does come with flaws to those who don’t know how to properly adopt it. Here are a few concerns that can become an issue in virtualization adoption:
Backup
Incorporating a robust backup system in a virtualized setting can become a huge challenge.
New security features on Office 365
To bolster users’ safety, Microsoft recently added security features to Office 365. These enhancements give home and business users peace of mind whenever they send an email, share a link, or forward an attachment. There’s no such thing as being too secure, so we recommend staying abreast of them now.
Helpful new features coming to Windows 10
Windows updates are notorious for taking too long to install and providing few tangible benefits. But Microsoft aims to make amends with the forthcoming Spring Creators Update, which takes half as long to set up and introduces several new features. Brush up on what’s coming so you can take full advantage of the update on Day 1.
Timeline
Replacing the Task Viewer icon that sits along the Windows taskbar, Timeline lets users view their desktop’s activity history.
Safety tips for watering hole attacks
Bad news, internet users: Cybercriminals have developed more advanced tricks to compromise your systems. While you may be familiar with attacks involving suspicious emails, the new kid on the block known as watering hole attacks are far more nefarious and effective.
